CVOEO Gift Acceptance Policy

Gift Acceptance Policies

CVOEO solicits and accepts gifts for purposes that will help the organization further and fulfill its mission. CVOEO urges all prospective donors to seek the assistance of personal legal and financial advisors in matters relating to their gifts, including the resulting tax and estate planning consequences. The following policies and guidelines govern acceptance of gifts made to CVOEO for the benefit of any of its operations, programs, or services.

Use of Legal Counsel

CVOEO will seek the advice of legal counsel in matters relating to acceptance of gifts when appropriate. Review by counsel is recommended for:

A. Gifts of securities that are subject to restrictions or buy-sell agreements.

B. Documents naming CVOEO as trustee or requiring CVOEO to act in any fiduciary capacity.

C. Gifts requiring CVOEO to assume financial or other obligations.

D. Transactions with potential conflicts of interest.

E. Gifts of property which may be subject to environmental or other regulatory restrictions.

Restrictions on Gifts

CVOEO will not accept gifts that (a) would result in CVOEO violating its corporate charter, (b) would result in CVOEO losing its status as an IRC § 501(c)(3) not-for-profit organization, (c) are too difficult or too expensive to administer in relation to their value, (d) would result in any unacceptable consequences for CVOEO, or (e) are for purposes outside CVOEO’s mission. Decisions on the restrictive nature of a gift, and its acceptance or refusal, shall be made by the Executive Committee, in consultation with the Executive Director. 

Gifts Generally Accepted Without Review 

Cash – Cash gifts are acceptable in any form, including by check, money order, credit card, or on-line. Donors wishing to make a gift by credit card must provide the card type (e.g., Visa, MasterCard, American Express), card number, expiration date, name of the card holder as it appears on the credit card, and any other pertinent information. 

Marketable Securities – Marketable securities may be transferred electronically to an account maintained at one or more brokerage firms or delivered physically with the transferor's endorsement or signed stock power (with appropriate signature guarantees) attached. All marketable securities will be sold promptly upon receipt unless otherwise directed by CVOEO’s bank or Executive Committee. In some cases, marketable securities may be restricted, for example, by applicable securities laws or the terms of the proposed gift; in such instances the decision whether to accept the restricted securities shall be made by the Executive Committee. 

Bequests and Beneficiary Designations under Revocable Trusts, Life Insurance Policies, Commercial Annuities, and Retirement Plans – Donors are encouraged to make bequests to CVOEO under their wills, and to name CVOEO as the beneficiary under trusts, life insurance policies, commercial annuities, and retirement plans. 

Charitable Remainder Trusts – CVOEO will accept designation as a remainder beneficiary of charitable remainder trusts. 

Charitable Lead Trusts – CVOEO will accept designation as an income beneficiary of charitable lead trusts. 

Charitable Gift Annuities – CVOEO has partnered with The Vermont Community Foundation (VCF) to accept Charitable Gift Annuities. CVOEO, through VCF, will accept designation as a beneficiary of Charitable Gift Annuities. 

Gifts Accepted Subject to Prior Review 

Certain forms of gifts or donated properties may be subject to review prior to acceptance. Examples of gifts subject to prior review include, but are not limited to: 

Tangible Personal Property – The Executive Committee shall review and determine whether to accept any gifts of tangible personal property considering the following: does the property further the organization’s mission? Is the property marketable? Are there any unacceptable restrictions imposed on the property? Are there any carrying costs for the property for which the organization may be responsible? Is the title/provenance of the property clear? 

Life Insurance – CVOEO will accept gifts of life insurance where CVOEO is named as both beneficiary and irrevocable owner of the insurance policy. The donor must agree to pay, before due, any future premium payments owing on the policy. 

Real Estate – All gifts of real estate are subject to review by the Executive Committee. Prior to acceptance of any gift of real estate other than a personal residence, CVOEO shall require an initial environmental review by a qualified environmental firm. In the event that the initial review reveals a potential problem, the organization may retain a qualified environmental firm to conduct an environmental audit. Criteria for acceptance of gifts of real estate include: Is the property useful for the organization’s purposes? Is the property readily marketable? Are there covenants, conditions, restrictions, reservations, easements, encumbrances, or other limitations associated with the property? Are there carrying costs (including insurance, property taxes, mortgages, notes, or the like) or maintenance expenses associated with the property? Does the environmental review or audit reflect that the property is damaged or otherwise requires remediation?

Questions? Contact Jason Rouse, Philanthropy & Communications Director, at 802-862-2771 X744 or email

Download CVOEO's Gift Acceptance Policy